Step-by-Step Instructions for Creating a PDF from Word Note that theīlue italicized items on the left columns apply to all Microsoft Office files and serve as sound guiding principles for creating accessible documents from any other program. Read the table below and then visit the links on the right below the Related Pages area for more information and some video tutorials. Without running the Text Recognition function, scanned text is simply an image and therefore not accessible.
If you choose to scan, run the Text Recognition (OCR) feature of Adobe Acrobat to make the text accessible to a screen reader and then run the accessibility checker to ensure that the document meets the other accessibility requirements. Note that Adobe has a built-in accessibility checker in the Tools section.īesides converting a Word document into PDF, another method for creating a PDF is scanning a paper copy of the document. Read more about Word accessibility and best practices before you begin. All correctly formatted documents from Word will be tagged and bookmarked correctly on the portal site. Using the Styles in Word will also ensure that your document is bookmarked properly. Such elements include headers, body text, lists, images, backgrounds, and tables. Content must be properly tagged so that a screen reader can know what kind of information the content represents.
By using the built-in features within Word, you can avoid many of the common accessibility mistakes. To make an accessible PDF document, start by creating an accessible document in Microsoft Word (or other Office app) now enhanced in Microsoft 365 and then use "Save As" to convert it to a PDF.
Adobe Accessibility Checker - Understand the Inspection Results.Best Practices Related to PDF documents.
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How To Create 508 Compliant Adobe PDF Documents
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